Role Description
JOB TITLE: Project & Compliance Co-Ordinator (PCCO-06-24)
RESPONSIBLE TO: Head of Finance & Business Services
PURPOSE: To support the Senior Leadership Team to effectively plan, implement and manage multiple projects and to ensure the organisation meets all its statutory compliance requirements.
Location: Law Centre NI, Westgate House, 2-4 Queen Street, Belfast, BT1 6ED.
Salary: SO1 - SPC Point 23-25: £27,741 - £29,577 (under review)
Post: 35 hours per week
MAIN DUTIES:
1.0 Project Co-Ordination
1.1 To be responsible for the co-ordination of multiple projects, through the implementation and development of effective reporting and monitoring processes to ensure the successful outcome of all projects.
1.2 To report regularly to the Senior Leadership Team on the performance of each project.
1.3 To work closely with the Management Team to develop and implement effective reporting mechanisms through our case management system to best demonstrate the impact and outcomes of the projects we deliver.
1.4 To prepare accurate and timely management information to assist the Senior Leadership Team in effective decision-making and to support funding applications.
1.5 Contribute to the preparation of funding applications and other funding opportunities.
1.6 To schedule, co-ordinate and contribute to the completion of all funder returns, ensuring accuracy and timeliness.
1.7 To assist in the selection and recruitment of staff to support project delivery and oversee effective implementation and resource management of new projects.
1.8 To assist the Head of Finance and Business Services in the effective co-ordination and management of premises and facilities, including IT support
2.0 Compliance
2.1 To work closely with the Head of Finance and Business Services to ensure that the organisation continues to meet its statutory and other compliance obligations. e.g, Companies Act, Data Protection, Health and Safety, HR, Cyber Security and Solicitor Regulations.
2.2 To maintain a good understanding of statutory compliance and best practice as it applies to LCNI and to cascade training across the team as required.
2.3 To support the organisation to maintain its quality standards in relation to LEXCEL and Cyber Essentials and to co-ordinate, plan and implement the annual re-accreditations.
2.4 To support the Director and Board to uphold good governance including minute taking at Board meetings.
2.4 To contribute to the development and updating of policies and procedures in line with organisational and statutory need.
2.5 To contribute to the ongoing development and improvement of organisational processes to support sustainability
2.6 To assist with the preparation and evaluation of tenders
3.0 DEVELOPING EFFECTIVE WORKING RELATIONSHIPS
3.1 To create, develop and maintain effective internal working relationships.
3.2 To create, develop and maintain effective working relationships with service users/external agencies and relevant stakeholders.
3.3 To lead, facilitate and contribute to meetings/group discussions.
4.0 OTHER
4.1 To act in accordance with the agreed values of the organisation.
4.2 To ensure the policies and procedures of the organisation are observed.
4.3 To undertake such other duties as may be required from time to time